10 Industries Using QR Codes for Onboarding

10 Industries Using QR Codes for Onboarding

Explore how various industries leverage QR codes to enhance onboarding processes, improve efficiency, and personalize experiences.

Table Of Contents

QR codes are changing the way businesses onboard employees and customers. Here’s why:

  • Efficiency: QR codes provide instant access to training materials, policies, or resources with just a scan.
  • Flexibility: Dynamic QR codes allow real-time updates without reprinting materials.
  • Analytics: Businesses can track engagement, identify gaps, and improve onboarding processes.
  • Personalization: QR codes enable tailored experiences, from role-specific training to interactive content.
  • Security: Industries like healthcare and finance use secure QR codes to protect sensitive information.

Industries Making the Most of QR Codes:

  1. Retail: Training videos, safety protocols, and customer engagement tools.
  2. Healthcare: Access to procedures, compliance updates, and patient onboarding.
  3. Manufacturing: Equipment manuals, safety guidelines, and audit records.
  4. Hospitality: Service training, personalized guest experiences, and menu updates.
  5. Education: Orientation materials, campus maps, and interactive learning tools.
  6. Financial Services: Secure account setups, compliance training, and mobile banking.
  7. E-commerce: Product guides, customer onboarding, and marketing campaigns.
  8. Real Estate: Virtual tours, training videos, and client resources.
  9. Logistics: Driver training, route updates, and compliance tracking.
  10. Marketing Agencies: Creative tools, client onboarding, and campaign analytics.

Quick Comparison of QR Code Benefits by Industry

IndustryKey BenefitsReal-Time UpdatesAnalytics UsageSecurity Features
RetailTraining, customer engagementYesCustomer behaviorModerate
HealthcareProcedures, patient onboardingYesTraining retentionHigh (HIPAA compliant)
ManufacturingManuals, safety protocolsYesTraining gapsCompliance tracking
HospitalityService training, guest experiencesYesStaff optimizationModerate
EducationOrientation, learning toolsYesStudent engagementModerate
Financial ServicesAccount setup, compliance trainingYesRisk assessmentHigh (Encrypted)
E-commerceProduct guides, marketingYesCampaign trackingModerate
Real EstateVirtual tours, trainingYesClient interactionModerate
LogisticsTraining, route updatesYesEngagement levelsHigh (Encrypted)
Marketing AgenciesCreative tools, campaign analyticsYesCampaign ROIModerate

QR codes are fast, adaptable, and secure tools for various industries, helping businesses save time, improve efficiency, and create better onboarding experiences.

QR-code Employee Onboarding

1. Retail

Retailers often deal with high employee turnover and seasonal hiring, making efficient onboarding a necessity. QR codes provide a simple way to streamline both employee training and customer engagement.

Streamlining Access to Onboarding Resources

QR codes make it easy for employees to access important resources right when they need them. By placing QR codes on equipment, displays, or workstations, workers can instantly pull up training videos, user manuals, or safety instructions. For instance, a new hire encountering unfamiliar machinery can scan a QR code to get step-by-step guidance.

Say goodbye to bulky physical handbooks – QR codes can link to up-to-date digital policies, schedules, and protocols. With dynamic QR codes, updates to training materials can be made in real time without the hassle or cost of reprinting materials. This ensures employees always have the latest information at their fingertips.

QR codes aren’t just for employees – they also play a key role in enhancing customer experiences.

Improving Personalization and User Experience

Today’s shoppers expect a seamless and personalized experience that bridges the gap between online and in-store shopping. QR codes make this possible. A standout example is Tesco’s virtual stores in South Korea and the UK. Customers could scan QR codes on product displays to order items for home delivery – a time-saving solution that resonated with busy shoppers and helped Tesco reclaim market share.

Another creative use of QR codes comes from Mr Apple, who added QR code stickers directly onto their apples. This approach allowed them to connect with consumers across language barriers and boosted engagement at events. Impressively, over 50% of Mr Apple’s website traffic now comes from QR code scans.

Customization is key to success. Research shows that branded QR codes are up to 80% more effective than generic ones. Retailers can design QR codes that match their brand’s style, helping to build trust and recognition among customers.

Using Analytics for Tracking and Optimization

QR codes also provide valuable data that can improve both employee training and customer engagement strategies. Analytics reveal how employees and customers interact with QR codes, offering insights that drive continuous improvement. For example, Flipkart gamified QR codes in their print and TV ads, encouraging users to participate in contests. By tracking scan rates and engagement, they were able to adjust their campaigns for better results.

For employee onboarding, analytics can pinpoint which training materials are accessed most often and identify areas where additional support is needed. On the customer side, data can show which products generate the most scans, helping retailers retarget shoppers with complementary items or refine the points where customers lose interest.

"You want to be able to get insights to not only understand how they perform but to make decisions about where you can optimize and how you can improve your strategy overall." – Amanda Vandiver, head of product marketing at Branch

Location data is another powerful tool. By analyzing scan activity, retail chains can focus their marketing efforts on regions with the highest engagement. Platforms like Pageloot offer user-friendly dashboards where retailers can monitor campaigns, track metrics, and make informed decisions. Whether you’re creating a QR code for product details or tracking engagement across multiple stores, analytics ensure your efforts deliver results.

2. Healthcare

Healthcare organizations face unique challenges when it comes to onboarding. With intricate protocols, strict regulations, and the need for immediate access to vital information, QR codes have become a practical tool for simplifying these processes. In fact, 72% of healthcare organizations are either using or planning to use QR codes.

Streamlining Access to Onboarding Resources

Healthcare professionals often operate in high-pressure environments where time is of the essence. Quick access to procedures, protocols, and training materials is critical. QR codes can save valuable time by eliminating the need for lengthy searches. For instance, new staff members can scan QR codes on their employee badges to access a digital library of resources, including step-by-step guides for standard procedures.

Hospitals can integrate QR codes directly onto employee badges, linking them to essential resources. A quick scan can provide instant access to guidelines or emergency protocols, enabling staff to deliver better patient care. This approach ensures that new employees can quickly find the information they need without delays.

Dynamic QR codes add another layer of convenience. These codes can be updated without reprinting, guaranteeing that staff always have the most current information. For patients, QR codes simplify onboarding processes by streamlining appointment scheduling, offering access to necessary forms, or connecting them to telemedicine platforms. This contactless solution, especially valuable during the pandemic, enhances efficiency and lays the groundwork for more personalized patient experiences.

Enhancing Personalization and User Experience

Beyond efficiency, QR codes also help healthcare providers deliver more tailored experiences. Today’s patients expect personalized care, and QR codes can meet these expectations by linking individuals to customized treatment plans or health monitoring tools. Instead of generic information, providers can use QR codes to connect patients with condition-specific resources, educational materials, or support networks.

For example, during the pandemic, Boston Children’s Hospital used QR codes to facilitate telehealth visits. Families could scan a QR code outside a patient’s room to join a Zoom call with the care team inside. QR codes also help address language barriers by providing multilingual content. Additionally, they can boost patient engagement by connecting individuals to social media platforms for community support and real-time updates. According to Deloitte, many patients are willing to switch providers if their current experience isn’t personalized or tech-friendly.

Security and Compliance in Sensitive Industries

Handling sensitive personal information is a major responsibility for healthcare organizations, making security and compliance non-negotiable. QR codes used in healthcare are considered electronic transmissions of Protected Health Information (PHI), which means HIPAA compliance is critical. The stakes are high – 2023 saw a record number of health data breaches, impacting nearly 133 million individuals. Alarmingly, a single patient record can fetch over $1,000 on the black market, significantly more than a standard credit card record. Meanwhile, QR code-related scams rose more than sevenfold in 2022 .

To mitigate these risks, healthcare organizations should use QR code generators with robust security features, such as single sign-on, multifactor authentication, custom domains, and user management. As Sharat Potharaju, co-founder and CEO of Beaconstac, explained:

"To secure this technology, healthcare organizations should leverage a QR code generator with built-in features like single sign-on, multifactor authentication, custom domain and user management."

Education also plays a crucial role. Both employees and patients need to understand how to use QR codes safely. Training should include identifying phishing scams, avoiding malware, and recognizing other security threats. Patients should verify the authenticity of a QR code by checking the website URL to ensure it comes from a trusted source before sharing personal information.

For healthcare organizations ready to implement secure QR code solutions, platforms like Pageloot offer options specifically designed for the industry. These solutions prioritize data protection while simplifying onboarding for both employees and patients. To get started with a secure and efficient QR code system, you can create a QR code using our free QR generator.

3. Manufacturing

Manufacturing companies face unique challenges when it comes to onboarding new employees. The combination of safety protocols, equipment operation, and compliance requirements creates a high-stakes environment where errors can lead to costly or even dangerous outcomes. QR codes are changing the game by making critical information instantly accessible, helping to minimize risks and improve efficiency.

The stakes couldn’t be higher in this industry. Unplanned downtime costs Fortune Global 500 companies a staggering 11% of their annual revenue – roughly $1.5 trillion. At the same time, the QR code labels market is expected to grow from $1.5 billion in 2023 to $3.5 billion by 2033. These numbers highlight the increasing role of digital tools in improving safety and operational performance. Much like in retail and healthcare, QR codes are equipping manufacturers with real-time updates and simplified safety measures.

Streamlining access to onboarding resources

In manufacturing, time is money, and workers need quick access to essential information like safety guidelines, operation manuals, and emergency procedures. By placing QR codes directly on machinery, manufacturers make it easy for employees to scan and instantly retrieve operational instructions and safety protocols. This eliminates the need to hunt down physical binders or wait for a supervisor.

Dynamic QR codes ensure that workers always have access to the latest information. When protocols change or equipment gets updated, manufacturers can revise the content linked to the QR codes without needing to reprint labels or distribute new materials. For example, one-point lessons (OPLs) delivered via QR codes allow workers to quickly review critical safety and operational steps. This keeps employees sharp without requiring lengthy training sessions that could interrupt production.

QR codes also make safety audits more efficient. Auditors can scan codes to instantly access documents, checklists, and past inspection records. This approach not only speeds up the inspection process but also reduces the administrative workload.

Using analytics for tracking and optimization

QR codes don’t just deliver information – they also provide valuable insights into how employees interact with training materials. For instance, manufacturers can track which resources are accessed most often, identifying areas where content might need improvement. If certain workers rarely engage with training materials, it could indicate the need for alternative learning methods. This data-driven approach helps pinpoint training gaps and ensures employees get the support they need.

Analytics tools linked to QR codes allow companies to gather detailed data about training engagement. Metrics can be tailored and exported for immediate review. For deeper insights, Google Analytics integration can reveal user behavior, demographics, and device usage patterns. With this information, manufacturers can fine-tune their training programs, address risks proactively, and keep production running smoothly.

Security and compliance in sensitive industries

Manufacturing often involves hazardous materials and strict regulatory standards. QR codes make it easier to maintain compliance by providing instant access to safety information, reducing the chance of human error. They also streamline the tracking of safety compliance, audits, and inspections.

For example, linking Material Safety Data Sheets (MSDS) to QR codes ensures workers can quickly access critical handling instructions, required personal protective equipment (PPE), and emergency contacts for hazardous materials. Additionally, digital badging systems using QR codes can restrict jobsite access to authorized personnel, creating a verifiable record of check-ins and check-outs.

A real-world example comes from Sargon, a masonry and steel company. During onboarding, each employee receives a QR code sticker on their hard hat. Scanning the code gives them instant access to the company’s Injury and Illness Prevention Program (IIPP) and Safety Data Sheets (SDS). This ensures that every worker, regardless of their location, can easily access essential safety information.

For manufacturers looking to adopt QR code solutions, platforms like Pageloot offer tools specifically designed for industrial use. These platforms can handle everything from creating PDF QR codes for technical manuals to generating video-based training content. By providing workers with the resources they need, manufacturers can ensure safer and more efficient onboarding processes. QR codes are proving to be a universal solution, streamlining operations across industries.

4. Hospitality

In the hospitality industry, businesses need to strike a balance between efficiency and personalized service across various touchpoints. For instance, guest satisfaction can drop by 50% if check-in takes longer than five minutes. To address such challenges, many venues are turning to QR codes to streamline operations and improve guest experiences. Here’s how QR codes are being used to enhance staff training and elevate customer service.

Simplifying Access to Training Materials

Hospitality venues are strategically placing QR codes in areas like kitchens and service stations to give staff instant access to training resources. These might include video tutorials, equipment guides, or hygiene protocols. For example, a restaurant chain in Sydney has positioned QR codes near espresso machines, allowing baristas to quickly revisit coffee-making techniques. This ensures consistent quality across shifts and locations without disrupting service flow. By integrating QR codes into their operations, venues can provide on-the-spot training tailored to specific roles.

Enhancing Personalization and Guest Experience

Today’s hospitality services aim to go beyond basic offerings by delivering unique and memorable experiences. QR codes play a key role in this by connecting guests to customized services. Orlando Hitzig, an executive chef at Hilton, shares:

"My guests can load my digital menu through a PDF without having to download it to their personal devices. This helps me gain the trust of my guests."

Restaurants are increasingly using Menu QR codes to offer tailored dining options, while hotels provide guests with personalized local recommendations based on their preferences. On the staff side, QR codes can link team members to role-specific training modules, ensuring they receive only the most relevant information.

Leveraging Analytics for Better Operations

QR codes don’t just improve accessibility; they also offer valuable insights through analytics. For example, hotels can monitor scan volumes by location and time to optimize staffing and scheduling. Additionally, tracking how often QR codes are scanned and on which devices can reveal trends and areas needing improvement. One coffee shop discovered that QR codes placed on its mobile truck were most often scanned near office parks during weekday lunch hours. By adjusting its schedule and extending promotional offers, the shop doubled redemptions and significantly boosted its campaign ROI.

Supporting Security and Compliance

In an industry where sensitive guest and staff data must be protected, QR codes offer a secure way to share real-time information. Hospitality businesses often need to comply with regulations around food safety and data protection. QR codes can help by providing instant access to updated protocols and maintaining audit trails for training. For instance, an Australian insurance firm added QR codes to employee ID badges to log compliance training – a method easily adaptable to hospitality settings. Additionally, the contactless nature of QR codes reduces the need for physical documents, improving health and safety while limiting access to sensitive information to authorized personnel only.

5. Education

Educational institutions often face the daunting task of onboarding thousands of new students and staff each year. From sharing essential information to streamlining processes, schools and universities need efficient solutions to keep up with the demand. QR codes have stepped in as a game-changer, blending traditional methods with modern technology. By simplifying orientation processes and providing quick access to resources, QR codes are reshaping how education handles onboarding.

Streamlining Access to Onboarding Resources

QR codes break down many of the barriers associated with traditional onboarding methods. Instead of relying on bulky physical handbooks or juggling multiple logins, a simple scan provides instant access to everything needed.

"QR codes open up a world of possibility in the higher education setting. They provide a quick and easy way for students to access instructional materials, and they complement the design of more interactive and engaging learning experiences." – Tolulope (Tolu) Noah, Instructional Learning Spaces Coordinator at California State University, Long Beach

During orientation, universities strategically place QR codes around campus, linking students to campus maps, course schedules, and administrative forms. With just a scan, students can access PDF documents outlining policies, download orientation videos, or collaborate on group activities. Faculty members benefit too – new professors can scan codes to find teaching resources, department protocols, and other essential information. This digital-first approach caters to a generation more inclined to snap pictures than jot down notes.

One standout example comes from nursing education, where QR codes were used to enhance hands-on learning. A QR code linked to a spreadsheet of scheduled medications was placed on a mannequin’s wristband. Nursing students could then use iPads to practice administering medications, connecting classroom knowledge with real-world scenarios.

Improving Personalization and User Experience

QR codes also make learning experiences more engaging and tailored. Students can download lecture slides directly during class or access language program audio files to practice pronunciation with native speakers. This seamless integration of technology creates a dynamic learning environment.

Research supports this shift toward interactive tools. A recent study found that incorporating technologies like QR codes can boost student engagement rates by as much as 50%. Whether students are on campus or participating remotely, QR codes ensure everyone has access to the same high-quality resources.

Using Analytics for Tracking and Optimization

QR codes aren’t just about convenience – they also provide valuable data. Schools can track scan counts, locations, and device types to understand how resources are being accessed. This information helps refine placement and timing, ensuring that QR codes are available when and where they’re needed most. For example, institutions can schedule key information sessions during peak engagement times to maximize participation. These insights make onboarding more effective and tailored to student needs.

Security and Compliance in Sensitive Industries

When dealing with sensitive information, such as student records or financial aid details, security is critical. QR codes offer a controlled solution. By using dynamic QR codes, schools can update or deactivate access as needed, ensuring sensitive materials don’t remain accessible indefinitely. Additionally, the contactless nature of QR codes addresses health and safety concerns by reducing the reliance on shared physical documents.

Smartphone familiarity among students also plays a role. According to a Stanford study, 25% of children have a phone by age 11, and 75% by age 12. This widespread adoption of mobile technology makes QR codes an intuitive tool for students. Schools can even use them to collect feedback through surveys or forms, helping to continuously improve the onboarding experience.

6. Financial services

Banks and financial institutions face distinct challenges when it comes to onboarding new customers and employees. Traditional paper-heavy processes often slow things down, creating unnecessary delays. QR codes are stepping in to change the game, speeding up account setup while still meeting strict security requirements.

The numbers tell the story. In the U.S., the percentage of banks planning to use QR codes in their operations skyrocketed from 12% in 2017 to 60% in 2022. This shift highlights how financial services are embracing digital solutions to stand out from other industries.

Simplifying onboarding and training

Financial institutions are using QR codes to streamline the onboarding process for both customers and employees. These codes act as direct gateways to essential resources, cutting through the clutter.

For instance, banks can use QR codes to give customers instant access to onboarding forms, ID verification tools, document uploads, or even video consultations with financial advisors. What used to take hours or days can now be done in minutes.

Take US Bank‘s Zelle® QR code system as an example. It allows users to quickly access account information, pay bills, and make mobile deposits. Similarly, the Union Bank of India incorporates QR codes to share links for downloading mobile banking apps, enabling customers to manage their accounts directly from their phones.

Banks can even generate QR codes that automatically download their app and link a bank account to a mobile device. This eliminates the hassle of searching app stores or manually entering account details.

Gaining insights through analytics

QR codes don’t just simplify processes – they also provide valuable data. By analyzing QR code scans, banks can learn when and where codes are being used and what types of devices customers prefer. This information helps refine onboarding strategies and pinpoint areas for improvement.

Analytics also open the door to A/B testing, allowing banks to experiment with different QR code designs and calls to action to see what resonates best. Customizable reports track engagement, conversions, and ROI, helping financial institutions make smarter decisions.

The financial upside is clear. By 2025, QR code-based mobile payments are expected to grow at an annual rate of 33%. In 2022, the QR code payments market hit $9.98 billion, with projections showing a growth rate of 16.9% annually through 2030. Real-time tracking ensures campaigns stay effective, helping banks adjust their strategies to maximize traffic and leads.

Balancing security and compliance

In the finance world, security is non-negotiable. QR codes enable secure logins, dynamic payment requests, and instant access to sensitive documents.

One major advantage is the use of temporary access tokens. Dynamic QR codes can link to time-limited resources like loan documents, e-signature portals, or financial reports, reducing the risk of unauthorized access. They also support instant KYC (Know Your Customer) verification by directing clients to secure portals for ID uploads and biometric checks.

For employee onboarding, QR codes enhance security by encoding personal details, access permissions, and clearance levels. They can even include biometric data for authentication. With real-time updates, any changes in an employee’s status are immediately reflected.

Internally, QR codes streamline workflows without compromising security or compliance. Banks use them to track invoices, store certification numbers, and provide quick access to compliance-related documents and logs. To ensure safety, financial institutions should choose QR code providers that offer verification logs, role-based access, and privacy compliance.

For example, the Auburn Institute of Maritime Training uses QR codes on all Certificates of Competency as mandated by maritime authorities like the International Maritime Organization.

"The strategy for a financial institution to use QR codes is the ability to engage the end-user and create a sense of loyalty." – Bobby Marhamat, founder of Hipscan

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7. E-commerce

Online retailers are increasingly turning to QR codes to streamline employee training and enhance customer onboarding, especially in a world where mobile use dominates and e-commerce continues to generate massive revenue. With mobile consumption reaching 95% and retail e-commerce sales projected to hit $4.13 trillion, businesses need efficient tools to connect with users at every touchpoint.

Streamlining Access to Onboarding Resources

E-commerce companies are simplifying onboarding with QR codes. Employees can instantly access training materials or HR portals, while customers can quickly set up accounts or explore products.

By placing QR codes on packaging and promotional items, brands create an effortless link between offline marketing efforts and online engagement. This approach enables customers to interact with brands across multiple channels without friction.

Retailers are also using QR codes to introduce features like "add-to-cart" functionality, allowing shoppers in physical stores to save items for later online purchase. Collecting customer feedback has become easier too, with QR codes directing users to review platforms. Considering that 77% of consumers rely on reviews before making purchases, this tactic not only builds trust but also provides businesses with actionable insights.

Improving Personalization and User Experience

QR codes go beyond convenience by enabling richer, more personalized customer experiences. For example, dynamic QR codes allow retailers to implement advanced personalization strategies. Abandoned cart emails, for instance, can include QR codes that restore shopping carts instantly, saving customers the hassle of finding previously viewed items.

Luxury brands are taking this a step further by using QR codes to deliver curated content like destination guides or exclusive itineraries, offering premium experiences that foster brand loyalty. Retailers can adopt similar tactics with personalized discount pages tailored to individual customers, which can significantly boost conversion rates.

Additionally, QR codes can link directly to personalized app settings, automatically adjusting themes and content to align with each user’s preferences. This creates a smooth and highly customized onboarding process.

Using Analytics for Tracking and Optimization

QR codes also provide a powerful tool for real-time analytics, helping businesses refine their strategies. Measuring the effectiveness of campaigns is a common challenge for e-commerce businesses. In fact, 62% of marketers report difficulties in attributing offline campaign results to digital conversions, while more than 45% of QR code campaigns fail to yield measurable ROI due to inadequate tracking. QR code analytics solve this by offering detailed insights into customer behavior, campaign performance, and user engagement.

Metrics such as scan rates, engagement times, and geographic data help businesses better understand their audience and fine-tune their strategies. The results speak for themselves: QR code campaigns boast a 12.80% click-through rate, outperforming other digital marketing channels like Google display ads (5.06%), email marketing (2.60%), Facebook ads (0.90%), and Instagram feed ads (0.22%).

A great example of this is Flipkart’s annual Big Billion Days campaign. By gamifying QR codes in print and TV ads, Flipkart encouraged users to scan and join contests. Real-time analytics allowed them to identify which media placements performed best and tweak their designs mid-campaign, boosting scan-through rates by 15%. This effort resulted in over 2 million scans and engaged 536,000 visitors through 148 unique QR codes.

For businesses looking to create a QR code with integrated analytics, selecting a platform that works seamlessly with tools like CRM systems and email marketing platforms is essential. Such integrations simplify campaign management and provide a full picture of performance, enabling continuous improvement. Analytics also support A/B testing for QR code designs, placements, and calls-to-action, helping businesses optimize conversion rates over time. With nearly 70% of marketing managers struggling to integrate QR code data into broader analytics platforms, choosing the right solution can make all the difference. These insights not only drive sales but also enhance onboarding for both employees and customers.

8. Real estate

Real estate agencies are reshaping how they onboard agents and engage clients by integrating QR codes into their processes. With nearly half of buyers starting their home search online and 60% using smartphones to browse properties, the industry has embraced digital tools to bridge the gap between physical and online interactions. QR codes have become a key part of this transformation, simplifying training and improving marketing efforts.

Simplifying access to onboarding materials

QR codes are changing the game for new agent training in real estate. By scanning QR codes included in welcome kits, new hires can instantly access onboarding guides, training videos, and policy documents – eliminating the hassle of navigating complex portals or waiting for resources.

Agencies are also placing QR codes strategically around their offices and equipment to make learning more efficient. For example, a QR code near listing software might link to a how-to video, while codes on marketing tools provide instant access to brand templates and guidelines.

Additionally, new agents can use tools like the vCard QR code generator to share their digital business cards with clients and colleagues. One luxury real estate agent reported a 30% increase in follow-up inquiries after adding vCard QR codes to business cards, property brochures, and signage.

Enhancing personalization and user experience

QR codes are also helping real estate agencies deliver more engaging and tailored experiences for both agents and clients. For instance, Video QR codes allow potential buyers to take virtual property tours with a quick scan. One agency saw a 25% boost in online inquiries and faster deal closings after adding video QR codes to their listings.

For onboarding, QR codes can guide new agents to videos that introduce company culture, provide office tours, or feature team introductions. This approach helps new hires feel connected right away. Virtual tours powered by QR codes also let agents explore office facilities independently, saving staff time and making the onboarding process smoother.

Clients, too, benefit from these interactive features. At open houses, real estate teams have started using Wi-Fi QR codes to give visitors instant access to property details. This strategy has led to visitors staying longer, engaging more with the property, and showing greater interest in follow-ups – resulting in a 15% increase in successful sales from open house events.

Leveraging analytics for better strategies

QR code analytics give real estate agencies valuable insights to fine-tune their training and marketing efforts. Metrics like total scans, unique users, scan times, locations, and device types provide a clear picture of how both agents and clients interact with these tools. Dynamic QR codes add another layer of flexibility, allowing agencies to update property details, prices, or virtual tours while still tracking performance.

9. Logistics and transportation

The logistics and transportation sector has turned to QR codes as a practical way to simplify driver training and system onboarding. With 43% of businesses utilizing QR codes to enhance logistics tracking, companies are discovering how these tools can reshape workforce development. From trucking firms to shipping leaders, QR codes are helping solve the challenges of training a mobile workforce. Below, we’ll explore how QR codes improve access to resources, personalize onboarding, and strengthen security for logistics professionals.

Streamlining access to onboarding resources

QR codes are transforming the way logistics companies provide training materials to drivers and warehouse teams. By linking directly to resources like training videos, PDFs, and checklists, QR codes eliminate the need for complicated portals or time-consuming searches. Drivers can simply scan a code in their vehicle, breakroom, or dispatch area to instantly access the materials they need.

This method is especially useful for transportation companies with employees spread across locations or constantly on the move. Dynamic QR codes allow updates to be made quickly without requiring reprints.

Improving personalization and user experience

Logistics companies are using QR codes to create more engaging and tailored onboarding experiences. For instance, QR codes can link to interactive content like welcome videos or virtual office tours, helping new employees feel connected to the organization, even if they spend much of their time on the road.

Similar to industries like healthcare and retail, logistics companies are placing QR codes in strategic locations – such as truck cabs or warehouse workstations – that connect to videos from dispatchers, safety managers, or experienced drivers. QR codes on driver badges or equipment can also provide quick access to route guides, vehicle inspection checklists, or emergency procedures.

Self-paced learning through QR codes caters to individual preferences and learning styles, promoting better knowledge retention. These tools also generate analytics that help companies refine their training strategies.

Using analytics for tracking and optimization

QR code analytics offer logistics companies a way to improve training effectiveness. Data from QR code scans reveals employee engagement levels, including metrics like scan frequency, locations, times, and device types.

This data helps identify gaps in knowledge and allows companies to adjust training content to address specific needs. For example, if analytics show that drivers frequently access certain safety procedures, companies can focus on those areas to reduce risks or improve workflows.

A supermarket chain illustrated this concept by using QR codes to track employee progress and identify staff needing additional support. Logistics companies can apply similar strategies to monitor driver training completion rates and see which materials are most utilized, ensuring employees get the help they need.

Additionally, tracking scan data and conversions helps measure the success of training programs. For large-scale logistics operations, where training costs are significant, this insight is invaluable for making smarter investments.

Security and compliance in sensitive industries

Security and compliance are critical in logistics, where drivers often manage valuable cargo and sensitive shipment details. Encrypted QR codes provide an added layer of security by protecting sensitive information from unauthorized access. This ensures compliance with privacy regulations like GDPR and HIPAA.

Encrypted and password-protected QR codes can safeguard client data, route details, and other confidential information. They can also be used for secure logins, allowing companies to verify driver identities before granting access to sensitive training materials or operational data.

Walmart’s 2016 initiative highlights the importance of security. The company required fresh produce suppliers to implement a blockchain system using QR codes, enabling Walmart to trace products from farm to shelf. This ensured quality and safety while also showcasing how QR codes can enhance both training and operational security.

Using a GDPR, HIPAA & SOC® 2 Type 2 compliant, ISO 27001: 2022-certified solution ensures top-tier data protection. For logistics companies handling sensitive cargo or operating in regulated industries, these features are essential for maintaining trust and meeting legal standards.

QR codes can also verify the authenticity of licensing documents, adding another layer of security and compliance to logistics operations.

10. Marketing and creative agencies

Marketing and creative agencies often face distinct hurdles when it comes to onboarding new team members and introducing clients to complex project workflows. With QR code usage projected to grow by 70% between 2023-2027 and 70% of employees seeking tools that simplify their work, marketing agencies are turning to QR codes to reimagine their onboarding processes. Below, we’ll explore how these agencies use QR codes to simplify access to resources, deliver personalized experiences, analyze engagement, and protect sensitive data.

Streamlining access to onboarding resources

QR codes are a game-changer for simplifying how new hires access essential onboarding materials. With a quick scan, employees can instantly pull up handbooks, style guides, portfolios, and project tools – eliminating the need for tedious navigation.

Agencies often include QR codes in welcome kits, on business cards, or around office spaces to provide instant access to training materials, checklists, and creative tools. From software tutorials to company policies, these codes ensure that everything a new hire needs is just a scan away.

One of the biggest advantages of dynamic QR codes is their ability to update content in real time. For agencies constantly evolving their tools or processes, this flexibility means they can update onboarding materials without reprinting or replacing physical assets. For example, if a new design software is introduced, the QR code’s content can be updated instantly to reflect the change.

Additionally, QR codes streamline internal communication by offering quick access to resources like policy updates or team directories. For agencies with remote teams or multiple offices, these codes bridge the gap between physical and digital resources, ensuring everyone has equal access to critical information.

Improving personalization and user experience

Creative agencies are known for their innovative culture, and QR codes help them bring that same energy to onboarding. Agencies use QR codes to deliver interactive multimedia content, such as welcome videos from leadership or virtual office tours. For example, a tech company installed QR codes throughout its offices, allowing new hires to virtually meet their colleagues before formal introductions. Scanning these codes revealed short video intros from team members across departments.

This approach can be expanded to include QR codes linking to portfolio showcases, behind-the-scenes content, or creative process walkthroughs. These personalized touches make onboarding not only informative but also memorable.

For client onboarding, QR codes offer a seamless way to share project timelines, brand guidelines, or interactive presentations. Placing these codes on flyers, project proposals, or presentation materials gives clients immediate access to the information they need, enhancing their experience.

Using analytics for tracking and optimization

Beyond simplifying access and personalizing experiences, agencies are using QR code analytics to refine their processes. QR code tracking provides insights into user interactions, helping agencies measure engagement and improve their onboarding strategies.

For example, agencies can track which onboarding materials are accessed most frequently, when employees engage with resources, and even the devices they use. This data helps identify areas for improvement and ensures that resources are optimized for maximum impact.

Take BBQGuys, for instance. In May 2025, they used QR code analytics to monitor and organize specific campaigns. Kinsey Akins, Programmatic Channel Manager at BBQGuys, shared:

"The analytics on Uniqode have been super easy to use and organize. Because of the campaign label function, it became effortless for us to go in and look for specific campaigns. Once the campaigns are sorted, we can begin seeing all the metrics tied into them."

Their efforts paid off, exceeding engagement targets by 1,925%. Marketing agencies can apply similar strategies to track onboarding completion rates, pinpoint knowledge gaps, and refine training materials based on real usage data.

QR code analytics also enables agencies to identify high-interest audiences, refine campaigns by location, conduct A/B testing, and track ROI. For client onboarding, this data reveals which materials clients engage with most, allowing agencies to fine-tune their communication strategies.

Security and compliance in sensitive industries

For agencies handling sensitive client data, security is non-negotiable. With QR code adoption growing by 43% in 2025 compared to 2022 and 90% of data breaches expected to stem from onboarding vulnerabilities by 2023, implementing secure QR codes is critical.

Agencies can protect proprietary assets by using encrypted, password-protected QR codes. Adding multi-factor authentication (MFA) further reduces risks, as organizations using MFA experience 50% fewer security breaches. Best practices include employing AES encryption, securely storing encryption keys, and regularly rotating them.

To maintain compliance, agencies should also log and monitor access to sensitive information. Using short expiration times for QR codes containing confidential data ensures that access is limited, minimizing the risk of unauthorized use. This is especially important when sharing client information during project kickoffs or strategic sessions.

Industry Comparison Table

The benefits of QR code onboarding can differ significantly depending on the industry. For instance, QR code usage is projected to grow by 70% between 2023 and 2027. Additionally, effective training can improve productivity by up to 17% and profitability by 21%. Below is a table summarizing how QR codes provide value across various industries.

IndustryPrimary Speed BenefitsReal-Time Update AdvantagesAnalytics CapabilitiesPersonalization FeaturesDynamic QR Code Value
RetailInstant access to product catalogs and inventory systemsLive pricing updates and seasonal promotionsTracking customer engagement and purchase behaviorCustomized training paths based on department rolesUpdate materials without reprinting
HealthcareQuick access to patient protocols and safety proceduresReal-time policy and compliance updatesTracking training completion and knowledge retentionRole-specific medical training contentSecure updates to medical guidelines
ManufacturingImmediate access to equipment manuals and safety protocolsLive equipment status and maintenance schedulesMonitoring employee safety training progressDepartment-specific operational proceduresSafety updates without downtime
HospitalityFast access to service standards and guest preferencesDynamic menu updates and seasonal offeringsCorrelation between guest satisfaction and staff trainingPersonalized training by locationReal-time operational changes across properties
EducationInstant access to curriculum and teaching resourcesLive schedule changes and course updatesTracking student engagement and learning progressCustomized learning paths for different subjectsUpdates without redistributing materials
Financial ServicesQuick compliance training and regulatory updatesReal-time regulatory and policy changesEffectiveness tracking for risk assessment trainingRole-based compliance requirementsSecure updates to financial regulations
E-commerceImmediate access to systems and product informationLive inventory and pricing updatesEvaluating customer service training effectivenessPlatform-specific training modulesDynamic product information updates
Real EstateFast access to property databases and market informationLive updates for market trends and listingsMonitoring client interaction training successLocation-specific market trainingUpdated market data without manual distribution
LogisticsInstant access to tracking systems and delivery protocolsReal-time route updates and schedule changesCompliance tracking for package handling trainingRoute-specific delivery proceduresDynamic updates across locations
Marketing AgenciesQuick access to creative tools and client portfoliosLive campaign updates and client feedbackTracking engagement in creative process trainingClient-specific workflow trainingUpdated creative resources without reprinting

Dynamic QR codes offer several standout benefits across industries. Their ability to update content without requiring new physical materials is invaluable in fast-paced fields like retail and hospitality, where 70% of employees prefer technology that simplifies their work.

Analytics play a key role too, tracking training progress and identifying areas for improvement. This is especially crucial for industries like healthcare and financial services, where regulatory compliance is non-negotiable.

Additionally, QR codes are cost-effective and require minimal investment. High-turnover industries such as retail and hospitality benefit from the ease of accessing online resources, while sectors with strict compliance standards, like healthcare and finance, gain enhanced tracking capabilities. Since 70% of skills are learned on the job, dynamic QR codes tailored to specific roles are essential for effective and efficient onboarding.

How Pageloot Improves Onboarding with QR Codes

Pageloot

Pageloot takes onboarding to the next level by tackling common challenges businesses face when welcoming new employees or customers. By combining dynamic QR code technology with robust analytics and customization options, Pageloot makes onboarding smoother and more engaging.

One standout feature is the ability to update content dynamically. Unlike static QR codes that can quickly become outdated, Pageloot’s dynamic QR codes allow HR teams to instantly refresh training materials, policies, or welcome guides. Whether onboarding policies shift or compliance requirements change, administrators can ensure new hires always have access to the latest information.

In addition to keeping content current, Pageloot provides real-time analytics to measure onboarding success. Organizations can monitor when and where QR codes are scanned, as well as how often they’re accessed. This data highlights which resources resonate most with users and reveals areas that might need improvement.

Customization is another key strength. Pageloot enables businesses to design QR codes that reflect their brand identity, incorporating logos, brand colors, and professional templates. This attention to detail fosters trust and creates a seamless experience across onboarding materials like welcome kits, training documents, and digital business cards.

Pageloot also integrates effortlessly with existing HR, CRM, and marketing platforms. Adding QR codes to forms and workflows simplifies processes, reducing manual tasks and making the transition from recruitment to full integration more efficient.

Beyond general applications, Pageloot offers tailored solutions for specific industries. For instance, healthcare organizations can link QR codes to compliance training and safety guidelines, while retail businesses can direct new hires to product training videos or scheduling tools. Similarly, educational institutions can provide instant access to teaching resources, and marketing agencies can share creative assets and client portfolios with ease.

Security is a priority, especially when dealing with sensitive onboarding materials. Pageloot supports password-protected and access-restricted QR codes, ensuring that confidential documents like HR files or internal training videos are only accessible to authorized personnel.

For small businesses and marketers, Pageloot’s QR code generator is intuitive and quick to use, enabling teams to create branded codes in no time. The platform’s analytics further refine onboarding strategies by analyzing real-world usage.

Trending applications like contactless check-ins, interactive welcome videos, and personalized onboarding journeys are also supported, making Pageloot especially valuable for remote and hybrid work setups. These features ensure onboarding remains engaging and accessible through modern digital tools.

Whether it’s retail, healthcare, or education, Pageloot covers every aspect of onboarding. From managing content and maintaining brand consistency to ensuring data security and providing actionable insights, Pageloot is a go-to solution for organizations aiming to optimize their onboarding processes.

Conclusion

QR codes are reshaping how businesses welcome both employees and customers across various industries. Whether it’s retail simplifying product training or healthcare ensuring adherence to safety protocols, these tools are making onboarding faster, more interactive, and easier to manage.

This shift toward QR code-powered onboarding ties into broader workplace trends. Josh Bersin, author of "Meet the Modern Learner," highlights this perfectly:

"Today’s workforce is overloaded, easily sidetracked, and demands flexibility in learning."

QR codes tackle this challenge by offering instant access to information exactly when and where it’s needed. It’s no wonder their use is expected to grow by 70% between 2023 and 2027, with 70% of employees now favoring tools that make their jobs simpler. Companies adopting this technology gain a clear edge in attracting and retaining talent.

Modern QR code platforms bring more than convenience – they offer features like instant updates, detailed user tracking, and consistent branding. These are crucial benefits, especially since companies that provide training to engaged employees see a 17% boost in productivity.

For industries like healthcare and finance, where security and compliance are non-negotiable, advanced QR code platforms provide essential safeguards. Features such as password protection, access controls, and audit trails ensure sensitive onboarding materials remain secure while staying accessible to the right people.

As remote and hybrid work models continue to grow, QR codes bridge the gap between digital and in-person onboarding. From virtual office tours to connecting with company portals or gathering real-time feedback, these tools help create seamless transitions for new hires, no matter where they’re located.

The future of onboarding lies in technology that simplifies processes and provides actionable insights. By adopting advanced QR code platforms, organizations can deliver onboarding experiences that are engaging, efficient, and data-driven – benefiting both new employees and the business as a whole.

Looking to elevate your onboarding process? Create a QR code with Pageloot and discover how dynamic QR codes can transform the way you onboard.

FAQs

How do QR codes improve security and compliance in industries like healthcare and finance?

QR codes play a key role in boosting security and ensuring compliance in industries where handling sensitive information is critical. In healthcare, for example, QR codes help safeguard patient data and align with HIPAA regulations. Similarly, in finance, they enable secure transactions and precise data tracking. These capabilities allow organizations to protect sensitive information while adhering to strict regulatory standards.

When combined with advanced measures like detailed access logs and authentication protocols, QR codes help minimize risks and improve transparency. However, it’s essential to address potential vulnerabilities, such as phishing or malware attacks, by implementing strong security practices. With the right precautions and tools, QR codes can be an effective way to maintain secure and compliant operations.

What are the main advantages of using dynamic QR codes for onboarding in different industries?

Dynamic QR codes bring a level of adaptability and convenience to onboarding processes that static codes simply can’t match. Since they can be updated in real time without needing to reprint or redistribute, users are always directed to the most up-to-date information. This makes them perfect for tasks like contactless check-ins, registrations, or sharing personalized content.

Another advantage is the analytics they provide, giving businesses the ability to track engagement, scan locations, and even the types of devices used. These insights can be a game-changer for refining onboarding strategies and enhancing the user experience. Industries like healthcare, education, and hospitality benefit the most, as these sectors often rely on smooth, tailored interactions to meet their unique needs.

How can businesses use QR codes to track engagement and improve onboarding experiences?

Businesses can leverage dynamic QR codes equipped with analytics to track engagement as it happens. These codes can provide valuable data, such as how often they’re scanned, where users are located, and what devices they’re using. This kind of information makes it easier to spot trends and fine-tune onboarding strategies for improved outcomes.

On top of that, adding tools like UTM parameters to QR code links enables businesses to dive deeper into user behavior through platforms like Google Analytics. By combining real-time data with detailed tracking, companies can keep improving their onboarding processes, delivering more engaging and effective experiences for both employees and customers.

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About the author

Siim Tiigimägi is the Content Lead at Pageloot. He writes about our innovative QR code generator services. With a profound expertise spanning over half a decade on QR codes, Siim is a subject matter expert in the field. He makes significant strides in leveraging QR technology to simplify and augment digital interactions.

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The most easy and reliable QR code Generator ever. PDF files can be uploaded instantly. Our restaurant menus are now digital.
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This is an excellent tool and the QR codes take you to just where you want. We only use the location QR code but there are so many useful features.
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The most easy and reliable QR code Generator ever. PDF files can be uploaded instantly. Our restaurant menus are now digital.
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Real estate developer
This is an excellent tool and the QR codes take you to just where you want. We only use the location QR code but there are so many useful features.
Emma Moretti
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Retail products
Easy to use and quick. It works great and creates a perfect images, so employees can download my vCard.

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